The “Instant Virtual Office” instantly provides Rent Agreement, NOC, Electricity Bill, Signage, Mail Receiving/ Forwarding and Separate Suite No. for every Company. Our Virtual Office Packages will provide your company with a professional business presence without the costs associated with a full time physical office. To know more about us, you may Click Here.
Your company address will be
In case your “XYZ Private Limited” company is allotted Suite No.25, your address will be, “M/S XYZ Private Limited, Suite No.25, Office No. 308, Aggarwal Tower MLU Plaza, Plot No.2, Sector-5, Dwarka, New Delhi- 110075″. You can print this address on your Letter Head, Visiting Cards, Pamphlets, Invoices, Vouchers, and Website. Suite number for yours as well as our convenience to locate your company while interacting with each other. OFFICE TIMING: Open 10 a.m. to 6 p.m.; Closed 2nd & 4th Saturdays, Sundays & National Holidays
First Step – by Tenant
You may choose any plan that suits your pocket , from the following plans below:-
- ELEVEN MONTHS PLAN
- NINE MONTHS PLAN
- SIX MONTHS PLAN
You may remit the Advance Payment amount of chosen plan of Virtual Office in our bank account and send proof to firstname.lastname@example.org. For bank details Contact Us.
Second Step – by Tenant
(A) Download prescribed Application Form, fill up or print, affix photo of signatory and affix rubber stamp of your company or firm and clearly indicate whether signatory is Proprietor/ Partner/ Director etc. Kindly be careful to fill up the application form, because we will charge Rs.1000/- for each change later on. You are required to send scanned copy of Application Form now and speed post or courier hard copy of the Application Form one week.
(B) We give you general agreement for Virtual Office and Services provided by us. But if you have any specific purpose, you may Click here to choose suitable Stamp Paper as per your requirement for attaching to Rent Agreement, NOC and Electricity Bill. You may purchase it yourself or tell us to purchase on your behalf. You may remit the cost of stamp papers and expenses of procuring it.
(C) You are required to give the Rubber Stamp of your company to enable us receive your Company mail. The rubber stamp should specify your company name and suite number allotted by us. You can take the sample by whatsapp from virtual office on 9810065447. You can send us suitable rubber stamp within one week or you may send the cost and expenses (Rs.300/-) to enable us get is made on your behalf.
Third Step – by Tenant
Send following in .pdf format to our email: email@example.com.
- The Registration Certificate of your firm of Govt authority like Registrar of Firms, MSME Or ROC Or name availability certificate from ROC and separately scanned PAN of your Company. (any of these if you have)
- The proof of residence (like Aadhar, Driving License, Passport) of all the Directors/ Partners/ Proprietor. (separate scanned both side copy for each one)
- The PAN of all the Directors/ Partners/ Proprietor. (separate scanned copy for each one)
- Photo of all the Directors/ Partners/ Proprietor. (separate scanned copy for each one)
- The PAN, registration certificate or certificate of incorporation, if your firm/ company if it is already registered.
The Virtual Office will provide
(1) Documents to tenant
On receipt of completion of First Step, Second Step and Third Step from the Tenant by email, the owner of the premises/ Mr. Sahota will send you signed or digitally signed following documents in .pdf format, by email.
(i) Rent Agreement with owner of premises.
(ii) No Objection Certificate (NOC) from owner of premises.
(iii) latest Electricity Bill – Digitally Signed by the owner.
(iv) On receipt of hard copy of your Application Form, we will send you hard copy of your documents for your signature by Speed Post at your address given in the application form.
Tenant is to ensure
On receipt of original documents, these are required to be signed & stamped by Tenant & witnesses where ever required. Kindly separately scan all the final documents in .pdf format and send all scanned copies to our email: firstname.lastname@example.org. and keep all original copies with Tenant for future use.
(2) Signage of your Registered Office
The “Instant Virtual Office” will place your company signage by including your company particulars in the list of Registered Offices placed on the entrance door of the shop. The signage includes Suite Number, the Name of the Company, the Email address, the Name of Signatory with Mobile number, the date of start of the Rent Agreement and date on which the agreements will expire. The photograph of “Signage” of all the companies shall be pasted at the entrance door is as below:-
In case you need to place bigger signage of your company at the door of the office for any period, you will need to have a Table Space for that period.
(3) Mail receiving and forwarding
The “Instant Virtual Office” will start receiving courier/speed posts and notices on behalf of your Company by affixing the rubber stamp of your company along with the signature of “Authorized Representative”. We will mark Suite No. and the date of receipt on your letter and send its image to you by email. (i) You may collect your mail from Virtual Office during office hours. OR (ii) The Virtual Office will re-post your mail to your address at Cost + Service Charges. OR (iii) The Virtual Office will open your mail and send the scanned copy to you at Cost + Service Charges. The Service Charges are Rs.200/- per letter.
(4) Give hourly sitting of Tablespace and Cabin
The “Instant Virtual Office” will start giving you hourly sitting space. We provide you 1 Table, 1 Chair, 1 broadband internet connection, 1 charging point for your laptop, and 1 charging point for your mobile. You will be able to comfortably work on your files and on your laptop. The standard price per 1 table space will be based on our current rate. If you need to hold a meeting you will need to book 2 tables. If you wish to conduct a conference for an hour or a full day, the charges shall be different per hour. Our total space is of 6 tables/persons only. Beyond the working hours/days the rate shall be double. View of Table Spaces is as below:-
(5) Give monthly sitting space
We provide one Table Space for every company. In case you wish to keep your Desktop Computer or a Printer. The rate of 1 Table Space shall be a little more. The company has monthly Table Space is allowed to affix one Name tally 10″ x 2″ size at the Table & Door of the office. Logo etc. to be within the size only.
(6) Opening Current Bank Account
The “Instant Virtual Office” will also help you in opening a current bank account for your company at our premises. We give this permission in the NOC (no objection certificate) as a special benefit to our Virtual Office clients by specially mentioning that we have no objection to opening your bank account for the company. Click Here
(7) What happens at the end of the rent agreement period
(a) The “Instant Virtual Office” will send you an invoice for the next period. (b) The tenant needs to pay the amount. (c) The Virtual Office will send you the Rent Agreement for the next period by email. (d) The tenant is to send back the Rent Agreement after their signature for our records.
(8) What will happen if you do not pay for the next period
(i) We will remove your Signage from the front door of the Office. (ii) We will stop receiving your mail and notices. (iii) We will stop providing you Tablespace. (iv) Your all the material lying with us shall be destroyed. (v) Your company name shall be transferred to the list of past clients.
(9) Why present rent agreement cannot be renewed
Renewing the present rent agreement is NOT in the interest of the tenant. We keep the rent agreement for a period of 364 days. This stamp paper used by the Rent Agreement is for less than 1 year. Rent Agreements of less than 1 year are not required to be registered as per law.
Section 17(1)(d) of the Registration Act, 1908, says that “lease of immovable property from year to year or for any term exceeding one year or reserving a yearly rent” are required to be registered.
(10) Maintenance of Registered Office of a Company
All companies have to maintain their registered office on commercial premises. This requirement has to be fulfilled till their company is dissolved. To know more legal details about it you may Click Here.
(11) Taking photographs of Director at Registered Office
The “Instant Virtual Office” will help you get photographs of the Director inside/outside the office. We will also help you to file INC-22A “i.e. Active and Compliant Company” return with the Registrar of Companies. We charge Rs.200/- per hour per company to book the time in advance for the display of the name of Company, taking Google position of the Registered Office & Clicking of photographs. You need to bring your display or tell us to provide it on simple Legal size paper. (free of cost)
(12) Frequently Asked Questions
The “Instant Virtual Office” has tried to answer every question on this website. However, if you still have any queries, you are welcome to ask us. We assure you to a proper legal reply and reward you if your question is very useful to the Virtual Office industry. We prefer e-mails only. You may Click Here to read frequently asked questions.
(13) Our specialty is to provide
We are pleased to provide you the best Virtual Office, the affordable Virtual Office, the instant Virtual Office, the skydesk, the virtual address, the virtual Office, the virtual Office address, the virtual office for e-commerce, the virtual office for GST, the virtual office in Delhi, the virtual Office on-line, the virtual Office-India. In nutshell, you name it and we provide it.
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