Maintenance of Registered Office

Maintenance of Registered Office

The registered office of the company is the official address of the company where any communication relating to the company is sent. As it is a public record therefore different Government Departments and other organizations use the same record to communicate with the Company. The registered office of the Company is decided at the time of incorporation of the Company. Later on, at any stage, we can change the registered office of the Company by following the procedure laid down under the Companies Act,2013.

Incorporation of a company

A company shall, within thirty days of its incorporation and at all times thereafter, have a registered office capable of receiving and acknowledging all communications and notices as may be addressed to it. The company must file necessary address proof such as conveyance/lease deed/rent agreement etc and a copy of the utility bill (not older than two months) at the time of incorporation. In case the company has not decided the registered office of the company during the process of incorporation, then the company may provide the temporary correspondence address.

Click Here to read a complete book on the Companies Act, 2013 The Companies Act2013 

Filing of INC-22 form with ROC

As per the latest amendment, every company must declare/register its registered office by filing form INC-22 within 30 days from its incorporation.

Change in Registered Office of a company

Once the registered office of the company is registered, the same can be changed at any stage. For changing the registered office-appropriate procedure is to be followed. Notice of every change of the situation of the registered office, after the date of incorporation of the company, shall be given to the Registrar within thirty days of the change, who shall record the same.

Registered Office outside limit of any city

In case of change of registered office of a company, outside the local limits of any city, town or village, then the change of registered office must be approved by a special resolution passed by the Company.

Change of Registered Office from one jurisdiction to another

If the registered office of a company is to be changed from the jurisdiction of one registrar to the jurisdiction of another Registrar, then the change in registered office must be approved by the Regional Director.

Affixing of Company’s signage

Every company shall paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place in which its business is carried on, in a conspicuous position, in legible letters.

Relevant Sections of the Companies Act, 2013

(i) as per Section 7(4) of the Companies Act, 2013 “The company shall maintain and preserve at its registered office, copies of all documents and information as originally filed under sub-section (1) till its dissolution under this Act.

(ii) as per Section 12(1) of the Companies Act, 2013 “A company shall (within 30 days of its incorporation) and all times thereafter, have a registered office capable of receiving & acknowledging all communications and notices as may be addressed to it.” It means, the company should never be without a registered office address and facility to received mail & notices, etc.

Therefore, it is our free advice that you should never give a chance to the Registrar of Companies to take actions for non-compliance for the failure of maintenance of the registered office.

Penal action for non-maintenance of Registered Office

The Registrar of Companies takes action as per the following sections on the Company as well as the Directors for not maintaining a registered office.

(i) Section 12(9) – Fine of Rs.1,000/- per day (Max. One Lakh) on Company as well as on all Directors.

(ii) Section 447– punishment for fraud.

(iii) Section 448– punishment for false statement

(iv) Section 449– punishment for false evidence.

It is advised that the Tenant Company should take a Table Space and put a Name Tally on the door & table space, in case you feel that someone may visit your registered office for inspection from ROC or GST or any other authority.


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13 thoughts on “Maintenance of Registered Office”

  1. adampuria company pvt ltd

    I am very thankful for giving all the services required under Section 12 of the companies act, 2013. Thank you for your compliances with our company.

  2. I am giving these comments for the best services you rendered in giving me the documents within half an hour. Superb services, so quick action. May God bless you for your professional dealing of giving us Virtual Office for our Company.

  3. Brig Raunack Lal

    Hello Sir, Hope you an Indian Navy retired Officer. I want to have a virtual office that can look after my compliances of registered office services during the period I am abroad. At present, I am in the US and my grandson will contact you personally. Just confirm your availability timings online and off-line.

    1. Hello Brigadier Sahib, It is true I am a Pensioner of the Indian Navy and I most welcome the officers and men of the armed forces to avail my meticulous services. I provide you all the services of the registered office of a Pvt Ltd companies including compliances. I am available on mobile 9810065447 at all the time and your grandson may meet me any time or visit the virtual office during working hours there.

  4. We want to shift our 2 private limited companies to Delhi. We will take the virtual office for one year initially and will take for a longer time after one year. Ours are IT companies doing export of IT products. KYC is required to be done immediately after changing the registered office to Delhi. Can you help with the compliances of the company also?

  5. I am from US wanting to have a professionally managed Virtual Office which can look after all the services of the registered office of a private limited company registered in Delhi. I come to India once a year only. One Director is of Punjab and will meet you in a day or two after contacting you on phone. Please confirm here whether you are able to provide all services in addition to giving us a Rent Agreement, NOC, and Electricity Bill to change the registered office from Chandigarh to Delhi.

  6. I have 2 companies registered in Hyderabad. I want to shift to Delhi and need a consultant to get me Virtual Office for both the companies. I want to then shift the registered office of both companies to Delhi. Kindly reply to my email with the cost and time it would take. Thank you, Sir.

    1. Dear Rohit, I am a consultant in Delhi. I will get you a virtual office to be registered office in Rs.11,000/- p.a. and I will also get your companies transferred to Delhi in 3 months. Our rates are fixed. A detailed quote is being sent to you at your email address also.

  7. Rakesh Chawla & Company

    Sir, We have a number of clients already in hand who require a rent agreement, noc, and electricity bill signed by the owner of the premises in addition to registered office services from any person or company. It may be noted that complete compliance of Section 12 of the companies act, 2013 is required. We also get enquiries from Govt departments to provide further documents to prove that the signatory is the only owner of the premises. If you can provide us with documents and services, you kindly let us know here on this website itself. Thanking you sincerely.

    Dr. Rakesh Chawla
    FCA; FICWA; FCS; LLM; Phd.

    1. Sir, I am the owner of the premises. I will give you all the required documents for any number of companies you want to register in Delhi. The difference in the address will be the suite number allotted for each company. It is similar to having separate room number on Hotel premises.

  8. I took the Virtual Office for 5 years from Mr. Sahota. This cost me the lowest rate of Rs.500 per month. On my research over Google, I could not find anyone providing Virtual Office at such a low rate. The best thing I found here is that it is managed by the owner himself. The clarity in rates and services is the best one.

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