What is Virtual Office

What is Virtual Office

The Virtual Office is part of the flexible workspace industry. It provides businesses with any combination of services, space and technology. The Tenant do not have to invest or spend on lease of office. The owner shall provide the services of Receptionist, Peon and cleaning and maintenance services. 

Virtual office in delhi
“Virtual office in Delhi”

The services

started as serviced offices and have evolved with technology to include a wide variety of personnel, physical space, digital storage and communication services. Customers pay a contract fee for these services which may be offered à la carte, as packages or membership subscription.

The concept

is popular with companies of all sizes, including self-employed entrepreneurs. One of the primary allures of the virtual office is the flexibility it offers for employees and freelancers to work from a satellite office, home office, remote location or even on-the-go via a mobile device. At the same time, a company can offer its clients and employees a stable home office with access to amenities such as receptionist, conference rooms, desk space, mailboxes, printing and faxing at a permanent address, which are owned and maintained by the virtual office provider. Virtual office providers also include digital capital such as web hosting, email and other web-based applications.

The roots

The roots exist before and during the Industrial Revolution, where parallels to current work styles, specifically working from home, have been drawn. The virtual office concept is an evolution of the traditional executive suite. As an executive suite lease became increasingly impractical for certain types and stages of business, it naturally opened the door to a virtual office concept. Executive Suites are also costlier than the Suite of Virtual Office.

Cost of Virtual Office

In the mid-20th century, professionals and executives began to examine ways to make more efficient use of the rising cost of real estate, personnel and other capital. You can compare the cost with any other method to own your office, wherein you get the facility of good consultant for your business management also.

Business Solution

Virtual Office is a business solution that provides a company with all the essential arrangements intended for their needs without actually owning physical office space. Some of the key offerings include premium business address, mail handling and forwarding, a corporate address that you can use for Company & GST Registrations, among other things.

Cost effective

They are on-demand business resources that are cost-effective. Virtual Offices help you to get a credible business address without paying hefty monthly rents. It is the perfect solution for startups, SMEs or a big organisation whose employees work remotely from different locations, or in cases they are expanding to different geographies in India. It keeps your business flexible and lean but professional. In a lot of cases, virtual office can act as the perfect offering for businesses of all size. Some of the benefits of taking a virtual office are:

Convenient business address

To get a premium business address for your website, letterheads, and business cards that is also used for GST & Company Registration process in India. A business address that provides you with the handling and forwarding of your business mails. Boost credibility by showing your presence at different premium locations in the country and thus earning customers confidence. Professional assistance to help your company with customer service, thereby building a nice corporate profile.

Not a executive suite

As stated above the idea came from the Executive Suite and has evolved because of the ability for businesses to function remotely using ever-advancing technology for communication. The joys of Skype, Google Hangouts and many other platforms has empowered business owners to reduce the costs of renting office space.

This flexibility has afforded young businesses the ability to build teams outside of higher profile locations, reduce costs and yet still look ‘prestigious’. For many businesses, a prestigious postal address is irrelevant, but for many it makes a real difference. If you are a high-end lawyer you will want to make sure that your postal address in Central London, otherwise your clients might think your abilities are lacking as much as your actual business address. This is not great for business.

Co working flexible workspace

Coworking is a related trend in flexible workspaces that places an emphasis on users interacting with each other to create a meta-office culture without working for the same company. Similar to virtual offices, coworking venues offer serviced workspaces and customers can use these on an as-needed basis. Virtual reality technology is another trend that may soon impact virtual offices. Virtual reality applications have the capability of creating offices spaces that are physical spaces within the virtual world where users can meet and work side-by-side, similar to how employees may telecommute now.


Virtual office infrastructure may include a variety of physical locations and services, as well as digital services. The infrastructure is shared across individuals and entities allowing resources to be utilized more efficiently. This allows users the flexibility of only renting or using the services they need.

Many offices at one place

A real workspace with many tenants. This is because most of the companies today expect you to have a real office and a co-working environment is ideal to offer virtual services at a real space where there are multiple offices in operations and this becomes easy to accept. Unlike mail forwarding and phone forwarding companies with an address or P O Box service a virtual office needs much more and must sound real. Google has been suspending Local business listing who have virtual offices / P O Boxes.

Digital offers and digital acceptances

Digital offices are legal to hire, which is why they are in such high demand for freelancers, small and medium-sized companies. It may be regarded as illegal as a result of the intricacy and confusion that might occur in response to the laws on taxation and registration of companies.


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